Google Docs is an easy way to edit, co-edit, and share documents with students or others you are working with. Here is some basic information about Google Docs.
Once you create a document, you can either link to it from your WordPress site or embed it on a page or post.
In either case, the first step is to share the document by doing the following:
- Log into Google Drive
- Right-click the file and click Share
- Click “Get Shareable link”
- Copy the link from the highlighted text field, which you will use in a following step.
To link to the document, simply paste that link into a page/post.
To embed the document:
Activate the Google Docs Shortcode plugin on your site (from Plugins in dashboard).
If in the block editor, create a new Shortcode block and paste in this text, inserting the link to your Google Doc:
. Here is a detailed version of these instructions, which includes a video.
If in the classic editor, paste the following text directly into the visual editor, inserting the specific link to your Google Doc:
If you have further questions, see https://github.com/cuny-academic-commons/google-docs-shortcode, or ask about it our BMCC Open Pedagogy Seminar group forum.
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A couple of things to note:
– Visitors to your site will not be able to print the embedded document directly from WordPress, so you may want to include a link to the document as well. Anyone who wants to print can then view the document on Google and print from there.
– If you have an account on BMCC’s Google, sharing is a bit trickier. When you click on “Get shareable link,” as described by Tom above, the default is “anyone at BMCC with the link can view,” which means that the viewer would need to be logged in to an account on BMCC’s Google. To make the document available to anyone with link, click on “More” (see screen shot: https://screencast.com/t/OZq8gLpVkO2 ) and then select “On – anyone with the link.”